The Ultimate Wedding Planning Timeline: What to Do & When to Do It
Let’s be real—wedding planning is a full-time job (on top of your actual full-time job), and with all the decisions, deadlines, and details, it’s easy to feel overwhelmed. But don’t worry—we’ve got you covered.
This month-by-month timeline breaks it all down into manageable steps, so you can plan your dream wedding without the stress sweats. Ready? Let’s do this.
12+ Months Before: Big Dreams, Big Decisions
This is the dreaming phase, where everything feels exciting, and Pinterest boards are your new best friend. But before you get carried away pinning floral arches and custom neon signs, lock in the big stuff.
Set a budget (yes, the least fun part, but necessary).
Figure out your guest list—at least a rough number to help with venue selection.
Book your venue. Nothing happens without a date, so lock that in first.
Decide on your wedding vibe. Formal ballroom? Boho barn? Champagne tower or tequila shots?
Research & book your key vendors: Photographer, planner, florist, caterer, band/DJ. The good ones book up fast.
Choose your wedding party. This is a forever group chat decision.
Pro Tip: The best venues, planners, and photographers? They’re gone fast. If you have your heart set on a vendor, don’t wait.
9-11 Months Before: Let’s Make It Official
Now that you have a date and a vibe, it’s time to start locking in the details.
Book your photographer & videographer. If you want those dreamy golden-hour shots, choose wisely.
Find your caterer & schedule tastings. The best part of wedding planning.
Say yes to the dress. Wedding gowns take time to arrive and alter, so don’t wait.
Book entertainment. Live band? DJ? Acoustic guitarist for the ceremony?
Secure hotel blocks for guests. Out-of-town guests will appreciate it.
Order save-the-dates. They should go out soon if you’re having a destination wedding.
Pro Tip: If your dream dress is made-to-order, it can take six to eight months to arrive. Give yourself time for alterations.
6-8 Months Before: Details, Details, Details
This is when things start getting real.
Choose bridesmaid dresses & groomsmen attire. Let’s be honest—this is more complicated than it should be.
Finalize florals & decor. If you have a Pinterest board full of pampas grass and hanging installations, now’s the time to bring it to life.
Plan your honeymoon. Book flights and accommodations before prices spike.
Schedule hair & makeup trials. You want to know your look before the big day.
Order save-the-dates if you haven’t yet.
Create your wedding website & registry. This is your guests’ go-to resource for all things wedding-related.
Pro Tip: If you’re doing an engagement session, schedule it now so you can use the photos for your wedding website and save-the-dates.
4-5 Months Before: The Fun Stuff
Your wedding is starting to take shape. Time to iron out the logistics.
Order invitations. If you’re doing custom designs, start early.
Buy wedding bands. No one wants to be ring shopping the week of their wedding.
Plan your ceremony details. Who’s walking down the aisle with whom? What readings or songs will you have?
Book transportation. If your venue requires a shuttle, secure it now.
Choose your wedding cake & do a tasting. Another great excuse to eat cake.
Plan your rehearsal dinner. Where, what, and who’s invited?
Pro Tip: If you’re writing your own vows, start drafting them now. The last thing you want is writer’s block the night before the wedding.
2-3 Months Before: Final Touches
You’re in the home stretch, and now it’s all about the finishing details.
Mail out invitations. The official countdown begins.
Apply for your marriage license. The legal part matters.
Confirm details with all vendors. Make sure everyone is on the same page.
Schedule your final dress fitting. If adjustments are needed, this is the time.
Order wedding favors & signage. From welcome signs to escort cards, get them finalized.
Plan your wedding day timeline. What’s happening when? Who’s in charge of what?
Pro Tip: Keep a spreadsheet of RSVPs and meal choices so you can send a final headcount to your caterer.
1 Month Before: Almost There
It’s getting real. Take a deep breath.
Confirm vendor timelines. Check in with your planner or coordinator.
Break in your wedding shoes. Avoid blisters at all costs.
Assign someone to handle wedding day logistics. You don’t need to be answering questions.
Pack for your honeymoon. If you’re leaving right after the wedding, get your suitcase ready.
Create a tip & payment list for vendors. Designate someone to handle it.
Pro Tip: Pack an emergency kit with essentials like stain remover, safety pins, and a mini sewing kit.
Week of the Wedding: Deep Breaths
You made it. Now it’s time to enjoy.
Get a manicure & pedicure.
Reconfirm all vendor details. One last check-in never hurts.
Have your rehearsal & rehearsal dinner. Take a moment to soak it all in.
Get some sleep. You’re about to have the best day of your life.
Final Thought: You've poured your heart into planning every detail, and now it's time to savor the magic of your big day. Take a moment to breathe, smile, and let the joy of your love story shine through every dance, every laugh, and every unforgettable moment.
Ready to start planning? Contact us today!