RIGHT ON TARGET WORKSHEETS

We use the details you enter into these worksheets to put together a Day-of Timeline that includes more details than just the timeline. If you have questions or need assistance while filling out please let us know and we can definitely talk through it! Also, we know sometimes it's easier for clients to talk through these details so if you would prefer to set up a phone call/in-person meeting/skype session please don't hesitate to ask. And if you are feeling overwhelmed by all the questions, do not worry! Not all questions apply to all clients. These are not at all made to stress you out but rather our way of gathering the information we need from you to ensure that we know all the details of your wedding day so that we can ensure a smoothly run day that is everything you want. Thank you so much!!

TIMELINE DETAILS

Name

First Name

Last Name

What time is the rehearsal the day before the wedding?

Who would you like to assign as an emergency contact on the day-of?

Typically a maid of honor, bridesmaid or sister for example. Please provide their phone number.

Where will the groom & groomsmen be getting ready?

Where will the bride & bridesmaids be getting ready?

What time do the bride and bridesmaids need to be completely finished with hair & makeup for photos?

If you don't know this time do not worry - we contact your photographer directly to find out their photo schedule.

How long do you have your photographer for? And what is their start/finish times?

Where will you be taking pictures before the ceremony?

Are you doing a first look? And if so, where?

What time will the bridal party be arriving at the ceremony?

What time is the ceremony processional to start?H

How long do you estimate the ceremony will take?

Are you having a receiving line following the ceremony?

Where will you be taking pictures following the ceremony?

What time is the cocktail hour scheduled to start?

How long do you estimate pictures will take after the ceremony?

When is the grand entrance?

Please use this space to put the order you would like your grand entrance announced.

For unusual pronunciations please include phonetic spelling. Grand entrances can include as many people as you would like or can be just for the bride and groom.

What song(s) will be played for the grand entrance?

Will you be going straight into dances after the entrance or will you be doing later in the night?

What is the first dance song?

Will there be a father/daughter dance? And if so, what is the song for this?

Will there be a mother/son dance? And if so, what is the song for this?

Will anybody be giving a welcome speech/blessing/toast before dinner is served? And if so, who?

When will dinner start?

Do you want the DJ/band to announce table #'s for dinner service?

Typically we will at least have them announce that the bride & groom, family and bridal party can help themselves first then a free-for-all after if you don't want all table #'s released. This only applies to buffets and stations.

When do you want to have toasts?

Typically these are done towards the end of dinner. We oversee how dinner is going and then will find the toasters and make sure they are ready before having the DJ announce for them to start. However, you can have these at any time during the night.

Please use this space to put the order of the toasters.

Will the venue, bar or caterer be pouring and passing a champagne toast prior to the toasts? And if so, who?

When do you want to cut the cake?D

Do you want your cake cutting announced by the DJ/band or will this be just for a photo opportunity?

What is the cake cutting song?

Will you be having a bouquet and garter toss? And if so, what time would you like this?

What is the bouquet toss & garter toss songs?

Will there be any other special events during the reception? Please list them here along with the songs.

For example: money dance, anniversary dance, Hora Loca, etc.

What time is last call? And will there be a last dance song?

Grand exit time? And will there be a special exit?

For example: sparkles, confetti, bubbles, smoke bombs, etc.

Do you have a special getaway?

For example: limo, pedicab, vintage car, bicycle, etc. And if not, how will you be getting back to your hotel or to downtown?

Following the wedding where would you like us to take all of your wedding inventory?

For example: we often take to a hotel or vacation rental or pack into a parent or bridal party member's car.

VENDOR DETAILS

Name

First Name

Last Name

Ceremony Venue/Location

Reception Venue/Location

Photographer

Start & finish time? Will they have a 2nd shooter?

Videographer

Start & finish time? Will they have a 2nd shooter?

Caterer

What style dinner is it? Buffet? Stations? Plated?

Bartender

What is the bar package? Specialty drinks? Are they providing glassware? Other details?

Florist

Ceremony Musician

Reception Music (DJ, Band, Speakers?)

Furniture Rentals

Please send us a copy of the rental items they are providing.

China Rentals

Please send us a copy of the rental items they are providing.

Specialty Lighting

Details of lighting?

Linen Rentals

Please send us a copy of the rental items they are providing.

Other Rentals

Photobooth

Start & finish time? Are they providing props or are you?

Officiant

Desserts & Cake

Favors

Hair Stylist

How many people are getting hair done?M

Makeup Artist

How many people are getting makeup done?

Hotel Room Blocks

Bride's Hotel/Vacation Rental

Getting ready location

Groom's Hotel/Vacation Rental

Getting ready location

Please use this space for any other vendors you are having.

INVENTORY DETAILS

Name

First Name

Last Name

CEREMONY

What is the ceremony backdrop? Altar decor?

Will you be providing ceremony programs?

And if so, will they be passed out? In a basket? On the chairs?

How many rows do you need reserved for family? Do you have reserved signs?

How many chairs per side? Chairs per aisle? Rows?

Is there any decor to go on the chairs?

For example: bubbles, confetti, fans, etc.

Will there be a unity candle or other ceremonial items at the altar?

If you will be having a candle, will you be providing a lighter?

Do you have special decor for the aisles that you are providing that is separate from the florist's decorations?

For example: candles, aisle runner, aisle markers, etc.

Do you have any special decor for the entryway to the ceremony?

For example: handkerchiefs, welcome signs, water bottles, etc. Please provide details for how these items need to be set up and where they are to be set up.

Any other special decor for ceremony that we will be setting up?

Please provide details for how/where, etc.

WELCOME TABLE & ENTRYWAY

What will go on your welcome table and where will this be located?

Do you have welcome signs? Directional signs?

Where and how should these be set up?

Do you have a seating chart? If so, how big is it? Will it be on the ground or on a table?

If it needs an easel please be sure to provide. We have one easel in stock that can be used if necessary.

What is your guestbook?

Will you be providing pens?

What will be used as a card holder?

What are the favors for guests?

Will favors be at the cocktail hour? On each person's place setting? Somewhere else?

Please use this space to list any other inventory items that will be used to decorate the welcome table and entryway.

COCKTAIL HOUR

Please use this space to list any decor items that will be used to decorate the cocktail hour?

Any special details as to how/where do you want them set can be included here.

Do you have decor that is to go on the bar?

For example: bar menus, specialty straws, coasters, napkins, etc.

Will there be a lounge area? Photobooth? Other large items set at the cocktail hour?

Do you have a sweetheart or bridal party table?

And if so, please use this space to describe any special decor for this table.

RECEPTION

What are the escort cards? Will they be set at each place setting?

If so, please be sure to provide us the seating chart.

Table numbers?

Are there any decor items for the centerpieces that we will be setting up not including what the florist is providing?

Please give us details as to how they need to be set.

Do you have any special decor for the food/buffet tables?

For example: food labels, etc.

Will the tables be completely set? Does the caterer do this or will we be responsible for this?

And if we are to set the tables, please let us know how you want the napkin folded, flatware set, etc.

Who will be providing the tableware items?

For example: plates, napkins, utensils, glassware, chargers, etc.

Please provide details of the table linens, runners and overlays.

CAKE & DESSERT TABLE

Will you be providing cake cutters and cake servers?

Will you be providing champagne flutes?

Do you want these at the cake table or at your place setting?

Who will be providing cake plates, forks and napkins?

Will these be at the dessert table or their place setting?

Please use this space to list any decor items that will be used to decorate the cake table.

What are the cake stands and platters? Will you be providing or the bakery?

Do you have a particular layout for how you want these set up? Will we be setting up or the bakery?

RIGHT ON TARGET WORKSHEETS

TIMELINE DETAILS

VENDOR DETAILS

INVENTORY DETAILS

LocaTion

GEt in Touch