WOO HOO! The Ivory & Beau team is so glad you’re here. We’re honored you’ve trusted us to be a part of bringing your wedding dreams to life.
As part of our PARTIAL PLANNING package, you’ll have our expert wedding coordinator team in your back pocket from DAY ONE to assist you in ironing out all of the details for your big day. Best of all? We leave the fun part to you: wedding design! We’ll work closely with you to ensure that your vision is flawlessly executed while providing back end organizational support, keeping track of your budget and timeline while coordinating with your vendors in the months leading up to your wedding. We strive to make wedding planning a stress free experience so you can focus on what really matters… your love story!
Got questions? We’ve got answers! Please don’t hesitate to reach out to us for anything you might need. We’re so excited to hear from you!
O N L I N E P L A N N I N G A C C O U N T
We plan every little detail using an online software that is collaborative, easy-to-use and organized. No more losing the little details in e-mails with this program everything is all in one place. We use this tool to keep you on track throughout the entire planning process and the majority of communication will take place through your online planning account.
C H E C K L I S T S
An organized checklist keeps us and you on track at all times. The majority of checklist reminders are tasks for us but you are welcome to use this for any reminders you need to give yourself while planning the details. The checklist we have created is organized by vendor to further organize the process. And you never have to worry about missing a vendor's payment due date with reminders scheduled in to keep you on top of every little thing.
TIMELINE PREPARATION
We have created a thorough timeline that does not leave any detail out. Our Full Timelines are on average 20 pages in length. Color-coded, easy-to-read and organized to ensure that our team is ready to go on your wedding day. The Full Timeline includes the timeline itself with vendor responsibilities, songs and more; vendor contact information and their responsibilities/services; ceremony processional and recessional details with song cues and ceremony seating charts; inventory and setup requirements organized by section (i.e. ceremony - white padded chairs from Event Works placed in 8 rows, 5 chairs/side with 2 reserved rows; welcome table - map guest book from couple set on easel provided by Ivory & Beau placed on round welcome table and so on); detailed layout with all the rentals noted as to locations; seating charts and so on.
C O N T A C T S & V E N D O R O R G A N I Z A T I O N
With this package, we obtain pricing information, services information and once you have chose what vendor you would like, we obtain & review contracts and ensure the details are correct before sending to you. We follow through the whole booking process to ensure contracts have been reviewed, filled out correctly, payments have been received and due dates for upcoming important tasks are set so that we can keep you and track.
Your online wedding account keeps all the details of every vendor you are considering and booking in one place. Each vendor has their own tab for conversation about their services. Within your wedding account we keep track of all files, contracts and payment details.
B U D G E T T R A C K E R
Quite possibly the most important task while planning a wedding is ensuring that the budget is kept on track. Your wedding account has a budget tracker that we review frequently to make sure we are not going over your desired budget. When a new vendor is booked we update your budget and will work with you if any adjustments in the budget need to be made in case of those special splurges!