WEDDING PLANNING CHECKLIST
1.5 YEARS BEFORE
✓ Discuss Wedding Budget.
✓ Discuss Wedding Budget.
✓ Discuss Wedding Vision + Color Palette.
1 YEAR BEFORE
✓ Decide on a date and send out save the dates.
✓ Compile your guest list.
✓ Choose your wedding parties.
✓ Research and book ceremony & reception venues.
✓ Book your photographer & videographer (if wanted)
✓ Book your catering.
✓ Book your officiant.
✓ Start considering honeymoon options.
8-10 MONTHS BEFORE
✓ Shop for wedding gown. (View our website for our newest gowns in shop!)
✓ Book musicians / DJ.
✓ Discuss floral visions & book florist. (See our flower page on our website for Ivory & Beau florals!)
✓ Research event insurance, does your venue require it?
✓ Discuss rentals needed-do you need special lighting, chairs and tables, furniture for lounge area? Contact local rental companies.
✓ Reserve Hotel Blocks for guests, if needed.
✓Reserve accommodations for bride and groom for night of the wedding.
✓ Set registries for gifts. We recommend doing three options of varying budgets.
6-8 MONTHS BEFORE
✓ Order bridesmaids/flower girl dresses.
✓ Organize transportation for guests if needed.
✓ Organize transportation for bride and groom.
✓ Book bakery for cakes/desserts and complete cake tasting.
✓ Order bridesmaids dresses.
✓ Hire calligrapher for stationary.
✓ Discuss and plan bachelor & bachelor parties.
✓ Discuss playlists with DJ/ musicians.
4-6 MONTHS BEFORE
✓ Order invitations.
✓ Shop for wedding rings.
✓ Discuss groom + groom's party attire- Purchase or rent at this time.
✓ Renew passports, if needed.
✓ Finalize catering menu with caterer.
✓ Make sure that you have a rain back up plan with your venue.
✓ Book rehearsal dinner venue and send out invitations. ( Or include information in regular invitation envelopes )
3 MONTHS BEFORE
✓ Receive invitations and hire calligrapher for envelopes, if needed.
✓ Make childcare arrangements, if needed.
✓ Order remaining rentals needed, including any decor.
✓ Order/ purchase your wedding favors for guests.
✓ Finalize guest list & send out invitations.
✓ Discuss ceremony details, such as readings and vows.
✓ Discuss cocktail hour entertainment, will there be lawn games, music?
✓ Discuss reception timeline, will there be special events? Toss the bouquet, first dances, ect.
✓ Have trials for hair and makeup and book your favorite artists.
✓ Finalize honeymoon plans.
✓ Create welcome bags for guests, include information regarding important times, maps, and transportation information.
2 MONTHS BEFORE
✓ Finalize alterations for wedding gown.
✓ Purchase wedding party gifts.
✓ Confirm that all wedding party members have their attire ordered.
✓ Check in with all vendors, confirming details of arrival times.
1 MONTH BEFORE
✓ Complete Ivory and Beau worksheets for month of coordination.
✓ Schedule any appointments needed, such as spa or manicure appointments for bridal party.
✓ Determine seating arrangements, order seating chart or escort cards, if needed.
✓ Finalize details with florist.
✓ Finalize details with officiant.
✓ Finalize details with transportation.
✓ Finalize details with photographer & videographer.
✓ Finalize details with musicians/ DJ.
✓ Finalize menu for catering.
✓Finalize details with bakery.
✓ Obtain marriage license.
✓ Create programs for ceremony.
✓ Purchase small items such as guest book, champagne flutes, cake cutter.
✓ Call any guests who have not RSVPd yet! Vendors will need final guest counts ASAP!
2-3 WEEKS BEFORE
✓ Confirm arrival times of all vendors
✓ Put together a bridal 911 kit for you and your girls!
✓ Organize and pack all personal decor items
1 WEEK BEFORE
✓ Confirm that all outstanding balances are paid.
✓ Check the weather! Confirm contingency plan if needed.
✓ Begin packing for honeymoon
✓ Arrange for day-of tips to be handed out on the day of.
✓ Send out reminders for rehearsal + rehearsal dinner details.
✓ Make sure that all members of bridal party know day-of details!
✓ Enjoy the day!
✓ Let Ivory & Beau handle the rest!