WEDDING PLANNING CHECKLIST

1.5 YEARS BEFORE 

✓ Discuss Wedding Budget.

✓ Discuss Wedding Budget.

✓ Discuss Wedding Vision + Color Palette.

1 YEAR BEFORE

✓ Decide on a date and send out save the dates.

✓ Compile your guest list.

✓ Choose your wedding parties. 

✓ Research and book ceremony & reception venues.

✓  Book your photographer & videographer (if wanted)

✓ Book your catering. 

✓ Book your officiant. 

✓ Start considering honeymoon options. 

8-10 MONTHS BEFORE

✓ Shop for wedding gown. (View our website for our newest gowns in shop!) 

✓ Book musicians / DJ. 

✓ Discuss floral visions & book florist. (See our flower page on our website for Ivory & Beau florals!) 

✓ Research event insurance, does your venue require it? 

✓ Discuss rentals needed-do you need special lighting, chairs and tables, furniture for lounge area? Contact local rental companies. 

✓ Reserve Hotel Blocks for guests, if needed.

✓Reserve accommodations for bride and groom for night of the wedding.

✓ Set registries for gifts. We recommend doing three options of varying budgets. 

6-8 MONTHS BEFORE

✓ Order bridesmaids/flower girl dresses. 

✓ Organize transportation for guests if needed.

✓ Organize transportation for bride and groom. 

✓ Book bakery for cakes/desserts and complete cake tasting. 

✓ Order bridesmaids dresses. 

✓ Hire calligrapher for stationary.

✓ Discuss and plan bachelor & bachelor parties. 

✓ Discuss playlists with DJ/ musicians. 

4-6 MONTHS BEFORE

✓ Order invitations.

✓ Shop for wedding rings.

✓ Discuss groom + groom's party attire- Purchase or rent at this time. 

✓ Renew passports, if needed.

✓ Finalize catering menu with caterer. 

✓ Make sure that you have a rain back up plan with your venue. 

✓ Book rehearsal dinner venue and send out invitations. ( Or include information in regular invitation envelopes )  

3 MONTHS BEFORE

✓ Receive invitations and hire calligrapher for envelopes, if needed.

✓ Make childcare arrangements, if needed.

✓ Order remaining rentals needed, including any decor. 

✓ Order/ purchase your wedding favors for guests.

✓ Finalize guest list & send out invitations. 

✓ Discuss ceremony details, such as readings and vows. 

✓ Discuss cocktail hour entertainment, will there be lawn games, music? 

✓ Discuss reception timeline, will there be special events? Toss the bouquet, first dances, ect. 

✓ Have trials for hair and makeup and book your favorite artists. 

✓ Finalize honeymoon plans. 

✓  Create welcome bags for guests, include information regarding important times, maps, and transportation information. 

2 MONTHS BEFORE

✓   Finalize alterations for wedding gown.

✓  Purchase wedding party gifts.

✓  Confirm that all wedding party members have their attire ordered. 

✓  Check in with all vendors, confirming details of arrival times. 

1 MONTH BEFORE

✓  Complete Ivory and Beau worksheets  for month of coordination. 

✓ Schedule any appointments needed, such as spa or manicure appointments for bridal party. 

✓ Determine seating arrangements, order seating chart or escort cards, if needed.

✓  Finalize details with florist.

✓ Finalize details with officiant.

✓ Finalize details with transportation. 

✓ Finalize details with photographer & videographer. 

✓ Finalize details with musicians/ DJ.

✓  Finalize menu for catering. 

✓Finalize details with bakery.

✓ Obtain marriage license.

✓ Create programs for ceremony. 

✓ Purchase small items such as guest book, champagne flutes, cake cutter. 

✓ Call any guests who have not RSVPd yet! Vendors will need final guest counts ASAP! 

2-3 WEEKS BEFORE

✓ Confirm arrival times of all vendors

✓ Put together a bridal 911 kit for you and your girls! 

✓ Organize and pack all personal decor items

1 WEEK BEFORE

✓ Confirm that all outstanding balances are paid. 

✓ Check the weather! Confirm contingency plan if needed.

✓ Begin packing for honeymoon

✓  Arrange for day-of tips to be handed out on the day of. 

✓ Send out reminders for rehearsal + rehearsal dinner details. 

✓ Make sure that all members of bridal party know day-of details! 

DAY OF

✓  Enjoy the day! 

✓  Let Ivory & Beau handle the rest!